How to use QuickBooks and GOrendezvous ?

In this help document, we are going to see how you can use the GOrendezvous and QuickBooks links to the fullest.

Scenario 1. The client came to the appointment. In that case, you only need to proceed to the payment and choose the payment method from the appointment on the schedule. The payment and invoice will be automatically synchronized and sent to QuickBooks when payment is made.

Here is the invoice created in your QuickBooks account:

Your clients will also receive the invoice by email:

Scenario 2. The client does not show up to his/her appointment or group class. You must cancel the client's appointment otherwise an invoice will be generated in QuickBooks without any payment attached to it

Scenario 3. The client does not show up to his/her appointment or group class but you requested a deposit beforehand. You need to modify the amount on your QuickBooks invoice to match the deposit. Here are the steps to follow on QuickBooks:

1. Click on Sales
2. Click on Invoices
3. Select the invoice you need to change
4. Change the amount so that it matches the deposit (here, 30% so $14 + taxes)
5. Save and send the invoice to the client

Scenario 4. If you add purchases (inventory items) when the client pays for the appointment/class, you need to adjust the invoice in QuickBooks. Here are the steps to follow:

1. Click on the Appointment in your schedule
2. Click on Invoice
3. Click on Quickbooks

4. Then on the invoice on the QuickBooks website, click on a line and select Product/Service. If the product has been created, select it.

• Click on a line Product/Service 
• Click on Add New
• Click on Inventory (or choose the option that corresponds to the situation)
• Complete all the information about your product
• Click on Save

When those steps are completed, the amount will be adjusted automatically on your QuickBooks account. However, please note that there can be a short delay of 5 minutes between the payment is made and that it appears as paid on GOrendezvous.